Calendar: day, week, list and specialist filter
How to switch the calendar between day and week, show bookings as a grid or a list, and choose whose bookings you see.
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What the calendar showsDay and weekSpecialist filterCalendar or listCreating from an empty cellFAQThe calendar is the main screen of your cabinet. It shows every booking, blocked time and free gap for your team. Open it with “Bookings” in the left menu.
What the calendar shows
At the top you see your business name and the action buttons: “Today”, “Booking” and “Block time”. Below them is the bar where you choose the date, the view and the specialists.
The calendar grid has several kinds of tiles. The legend above the grid explains the colours:
- “Bookings · Online / Manual” — client bookings. A tile shows the time, the client's name, the service and the source: “Online” (the client booked themselves), “Manual” (created in the cabinet) or “Imported”.
- “Time block” — time you have blocked. The tile shows the block's note or “Unavailable”.
- “Open slot” — time freed up by a cancellation or a reschedule. The tile says “freed”.
- “Google busy” — busy time from the specialist's Google Calendar. It only appears when there are such events.
A group class is shown as one tile with the number of participants, for example “3/8”. A booking that belongs to a recurring series carries its session number, for example “2/8”.
Click a tile to see a short card: service, time and specialist. “Details” opens the full booking card, where you can reschedule or cancel an upcoming booking, or mark a past one as completed or a no-show. For a time block, “Details” opens a panel where you can change or delete the block.
Day and week
- “Day” — one day, hour by hour.
- “Week” — a week starting on Monday. On the right of the bar choose “5 days” (Monday–Friday) or “7 days”. The default is 5 days, so if you work at weekends, switch to “7 days”.
The arrows next to the date move one day or one week back or forward. “Today” brings you back to the current day.
The hours on the time scale follow your business hours, set in “Settings” → “Business”.
Specialist filter
Below the bar there is an “All specialists” button and a button with each specialist's name.
- Click a name to see only that specialist.
- Click another name to add them to the selection.
- Click a selected name again to remove it. If you remove the last one, the calendar shows everyone again.
In the “Day” view, each selected specialist gets their own column when two or more are selected. In the “Week” view, all selected specialists share one grid.
Calendar or list
The “Calendar” / “List” switch changes how everything is displayed.
In “List” mode, bookings, blocks and free gaps are shown as a single timeline called “Schedule”. Free time appears as “Open time” rows with their length, as long as the gap is at least 15 minutes. In the “Week” view, each row shows its date.
Above the list there are filters:
- “All” — everything;
- “Open now” — free gaps happening right now;
- “Has window today” — today's free gaps of 30 minutes or longer;
- “Freed” — time freed up by cancellations and reschedules;
- “Specific service” — bookings for one service.
Below them you see how many 30, 60 and 90 minute windows there are.
Each free gap has “Booking” and “Block time” buttons, and a freed one also has “Fill”. Today's free gaps also have an “Open today” button, which publishes the opening on your page. More in Freed-up time: how to fill it and “Open today”.
Creating from an empty cell
In “Calendar” mode, click an empty cell in the grid or select several cells in a row. You will see “What should be created in this interval?” with the buttons “Booking”, “Block time” and “Leave free”. The date and time are filled in for you. The specialist is filled in too when the cell belongs to one specialist: in the “Day” view that's the specialist's column, in the “Week” view it's when only one specialist is selected in the filter. If several specialists are selected in the week view, pick the right one in the form.
FAQ
Why can't I see Saturday?
“5 days” is selected. Click “7 days”.
Where did cancelled bookings go?
Cancelled bookings are not shown in the calendar. You can find them in the client's history under “Clients”. If the cancelled booking was in the future, a “freed” tile appears in its place.
How do I create a booking or block time?
See Creating a booking for a client and Blocking time.